Job Description:

Responsibilities:

Information System & Data Management

• Manage employee personnel files, both electronic and physical, ensuring completeness and confidentiality.

Onboarding & Offboarding

• Coordinate onboarding activities including documentation, orientation scheduling, Get2know session, and record management.
• Support offboarding processes by ensuring timely completion of exit documentation.
• Collaborate with hiring managers and departments to facilitate smooth transitions.

Administrative Support

• Prepare HR communications, including employee announcements, birthday posts, and reports.
• Handle general HR administrative duties such as ordering supplies, managing name cards, and distributing official letters.
• Support the preparation and submission of government filings under supervision.

Compliance & Risk Management

• Assist in maintaining compliance records and supporting internal HR audits.
• Monitor labor law updates and provide relevant information to HR Specialists.
• Help track and follow up on work permits, visas, and expatriate documentation.

People Consultation Support

• Provide frontline support to employees on routine HR inquiries and direct complex issues to HR Specialists.
• Assist in employee engagement activities and events.

Procurement Support (PR/PO Process)

• Support the PR/PO workflow for HR-related purchases by preparing documentation and liaising with departments.
• Help track and report on procurement activities for accuracy and compliance.

Visa & Work Permit

• Oversee and monitor the entire process of work pass applications and renewals for expatriate employees to ensure compliance with local immigration laws and company policies.
• Coordinate with relevant government agencies and internal stakeholders to facilitate smooth and timely processing of visa and work permit submissions.
• Proactively follow up on application statuses to ensure all permits and passes are obtained and renewed without delays.
• Maintain accurate records of all visa and work permit documentation, including expat-specific documentation such as TM.30 notifications, Non-B visa permits, and 90-day reporting requirements.
• Provide regular updates and detailed reports on the status of visa and work permit applications to HR management and relevant departments.
• Support expatriate employees with visa-related inquiries and assist in resolving any issues related to immigration compliance.
• Ensure all immigration-related documentation is properly filed and updated according to regulatory requirements.
• Collaborate effectively with internal teams and external partners to complete the visa and work permit process smoothly.

Other duties reasonably determined from time to time by the Company.

Secondary Responsibilities :

• Assist colleagues and support other HR team members in completing tasks that are primarily assigned to them, ensuring smooth and timely execution of HR operations.
• Contribute to cross-functional projects or initiatives as requested by supervisors or HR Specialists, providing assistance wherever needed.
• Collaborate with other departments and stakeholders to facilitate HR-related processes and activities, sharing information and resources as appropriate.
• Support the HR team during peak periods or special projects by temporarily taking on additional duties beyond the core responsibilities.
• Participate in team meetings and training sessions to stay informed and aligned with overall HR goals and procedures.
• Maintain flexibility and a cooperative attitude to effectively handle secondary tasks that arise, contributing to the overall success of the HR department.
• Assist in the preparation and review of documentation, reports, and communications initiated by other HR associates or specialists.
• Help track deadlines, follow up on outstanding tasks, and ensure compliance with company policies across shared responsibilities.
• Provide backup support for administrative, onboarding/offboarding, payroll, and compliance functions as required.

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Qualification & Professional skills :

• Bachelor’s in Human Resources, Business Administration, or related field.
• 2 to 3 years of experience in HR associate or similar roles preferred.
• Proficient in Microsoft Office applications, especially Excel, PowerPoint, and Word.
• Good understanding of the Employment Act and labor regulations.
• Experience using Human Resource Information Systems (e.g., SAP, Workday, HRIS).
• Proficiency in both written and spoken English; Thai language skills are an advantage.
• Ability to work effectively in an international and multicultural
• Strong analytical and reporting skills with the ability to interpret HR data.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Flight Operations Services LimitedEmployment Type:

Fixed term

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Experience Level:

Entry LevelJob Family:

HR Expertise <JF-HR-CC>